Office Administrator

Qualitest is looking for an Office Administrator on site in Mexico City! Qualitest is the world's leading managed services provider of AI-led quality engineering solutions.

It helps brands transition through the digital assurance journey and make the move from conventional functional testing to adopt innovations such as automation, AI, blockchain, and XR.

We’re looking for a highly organized and proactive office administrator to help us manage the daily operations of our hybrid office environment in Mexico.

In this role, you’ll serve as the backbone of our team, coordinating administrative activities, streamlining workflows, and creating an inviting, efficient workspace.

If you’re someone who thrives in a dynamic setting and takes pride in fostering a positive and inclusive atmosphere, we’d love to hear from you.

Job Responsibilities and Tasks:

• Oversee and coordinate office operations, ensuring seamless in-person and remote workflows.
• Handling of invoices and payment orders between the office and vendors
• Act as the primary liaison between in house teams, vendors, and external partners
• Organize schedules, team meetings, and events, both in-office and virtually.
• Manage office supplies, pantry and equipment at the office.
• Ensuring everything runs smoothly for hybrid staff
• Assist in onboarding new team members, creating a welcoming and supportive experience.
• Maintain accurate records of the day to day operation of the office (invoices, desk managements, etc)
• Develop and implement systems to improve administrative efficiency and communication.
• Monitor compliance with company policies and workplace safety standards.

What You MUST Bring (Mandatory Skills):

• Proven experience in office administration, executive assistance, or related roles (2-5 years)
• Good English proficiency (writing, speaking and listening)
• Exceptional organizational skills and the ability to manage multiple priorities effectively using Google Workspace Tools and Microsoft Office Suite.

Helpful to Have (Desired Skills & Perspectives):

• Excellent verbal and written communication skills to foster collaboration in a hybrid environment.
• A proactive mindset capable of detecting changes that need to be made and the ability to implement them.
• Ability to adapt to changing priorities while maintaining attention to detail.
• Out-of-the-box thinking
• Ability to think logically
• Individual contributor
• Self-learning abilities

Benefits

Why Qualitest?

• Be a part of a company who strives to support for diversity and inclusion in the workplace – we are one, we are many at Qualitest. Celebrate culture, share knowledge with engineers from around the globe, and inspire each other through our differences.
• Local and global opportunities – we offer you internal rotation and international mobility opportunities to grow your career.
• Clear view of your career and progression with the company – Qualitest is growing massively (since Jan 2021 – added more than 2000 engineers) and giving you the opportunity to grow with us.
• Work hard and play harder with our flexible and casual culture. Take a break from work and join an employee event, or enjoy the amenities and games provided from one of our Employees Centers.
• Never stop experimenting and learning with Qualitest Tech academy: 3000+ training courses, mentorship programs, technical tribes, sponsored certifications, leadership programs and much more
• Earn bonuses via our Client Referral and Employee Referral Program’s. Refer and earn – tap your network for net-worth.

If you like what you have read, send us your resume and let’s start talking!

Intrigued to find more about us?

Visit our website at https://www.qualitestgroup.com 

Check out our Career page: https://www.qualitestgroup.com/careers